Data Privacy Notice

At Negrosanon Young Leaders Institute Inc. (NYLI), we value and respect your privacy. This Privacy Notice explains how we collect, use, protect, and share your personal data in compliance with the Data Privacy Act of 2012 (R.A. 10173) and other relevant laws in the Philippines.

By engaging with NYLI or accessing our services, you acknowledge that you have read and understood this Privacy Notice.

  1. General Information

The website negrosanonyoungleaders.org (“the Website”) or any website incorporating the domains negrosanonyoungleaders.org or nyli-ph.org are owned and operated by Negrosanon Young Leaders Institute Inc (NYLI), a charitable organization duly accredited by the Department of Social Welfare and Development of the Republic of the Philippines with Accreditation Number DSWD-SB-A-001310-2024 with registered business address at Unit 2FC, 2F Negros First Cyber Center Hernaez St., Bacolod City, Negros Occidental.

We are committed to protecting your privacy and will only use the information that we collect as permitted by law. This privacy notice is intended to give you an understanding of how and why we use the information you give us.

Please read the following carefully to understand our practices regarding your personal data and how we will treat it. By using our website or providing us with your personal information you agree to your personal information being used and stored in the manner set out in this notice. We may update this notice from time to time without notice to you, so please check it regularly.

  1. What Information We Collect  

NYLI collects personal data to effectively fulfill its programs and initiatives. The types of information we collect may include:  

  • Personal Information: Full name, contact details (e.g., phone number, email address, home address), date of birth, gender, and other identifiers.  
  • Educational and Professional Information: School or university affiliation, educational background, organization details, and job titles (if applicable).  
  • Digital Information: IP addresses, browsing behavior, and other data collected through cookies or similar technologies when you interact with our website.  

Sensitive personal information will only be collected when necessary, and with your explicit consent.

  1. Information You Give us, and How we Collect it

We may collect information from you in the following ways:

  • Our use of cookies (please see the Cookies section below);
  • You make a donation to us or respond to our mailings and appeals (this includes when you donate in any of our campaigns or on someone else’s behalf;
  • You contact us in relation to volunteering for us, act as an ambassador or fundraise on our behalf;
  • You attend an event (e.g. fundraising activity, corporate partnership events, or advocacy activities);
  • You apply for a job with us or become an employee or provide services via an agency or provide consultancy services directly to us;
  • You request and/or receive a copy of our publications or any other materials from us; or
  • You contact us with inquiries or other correspondences (including via social media) or become involved with us in another way (e.g. by indicating you would like to hear more from us, or you would like to make a donation to us, either directly or via online).

If you interact with us in one of the ways listed above, we may collect and process personal information about you such as:

  1. How We Use Your Information  

We use the personal data we collect for the following purposes:  

  • To manage and implement NYLI programs, activities, and initiatives.  
  • To communicate with you regarding events, updates, or opportunities.  
  • To comply with legal and regulatory requirements.  
  • To improve our services and user experience on our platforms.  
  • For statistical and research purposes, ensuring data is anonymized wherever possible.  

Your data will not be used for purposes other than those outlined here unless required by law or with your explicit consent.

NYLI  will only process your data under one of the following bases: 

  • Contract (usually our HR and employee data)
  • Consent (usually our supporter data where you have given specific, granular opt-in permission to process your data to fulfill our relationship)
  • Legitimate Interest (where consent is unnecessary and our processing is considered expected and non-intrusive)

We will process your personal information in accordance with this notice and our obligations under applicable data protection laws and regulations, for one or more of the following purposes: 

  • To administer your donation or support your fundraising;
  • To provide you with the services, activities or information you have indicated you are happy to receive or which you have asked for;
  • To comply with applicable laws and regulations, and requests from statutory agencies;
  • For our own internal administrative purposes and to keep a record of your relationship with us;
  • For the purposes of internal research such as supporter satisfaction research;
  • For marketing purposes, to provide you with information about us, our fundraising campaigns, the opportunity to participate on our events, and any other information, products, activities or services that we provide or provide access to;
  • Where you have provided your consent, to publish details of your stories of change’;
  • To provide you with information about volunteering opportunities;
  • To provide you with details about our campaigns
  • To provide essential event information where you have signed up to attend;
  • To manage your communication preferences with us generally;
  • To provide you with information about goods or services we feel may interest you;
  • To notify you about changes to our service and/or gift giving opportunities;
  • To ensure that content from our website is presented in the most effective manner  and friendly for you and for your computer/mobile device.

Where the law allows us to do so, in order to improve the quality and accuracy of the information you have provided to us, we regularly check the accuracy of the data we already hold about you (such as your telephone number, email address or address) against external data lists which are in the public domain (e.g. using postcode validation). We may also use third parties to check this on our behalf. We will only check the accuracy of the existing information we hold. If, for example, you have not provided us with a telephone number, we will not obtain a telephone number for you and use it to contact you. If we obtain updated details, we would combine this with the information we currently hold about you.

We may use un-automated profiling and screening techniques to analyze your personal information and create a profile about you, your interests and preferences from publicly available information. This helps us to ensure communications are relevant and we make appropriate requests for donations and other forms of support. The types of information collected about you from the public domain will include: 

  • Your age;
  • Your qualifications;
  • Your trusteeships and the type of charity which you are a trustee of i.e. grant making);
  • Your company directorships;
  • Your donation history;
  • Your primary business organization.
  1. How We Protect Your Data  

NYLI is committed to ensuring that your personal data is secure. We have implemented appropriate physical, technical, and organizational measures to protect your data against unauthorized access, disclosure, alteration, or destruction.  

Access to personal data is restricted to authorized personnel who need the information to perform their duties in relation to our services and activities.

The information we collect from you may be transferred to and stored at a destination outside the Central Office (e.g. the NYLI Field Offices of the communities we support. It may also be processed by persons operating outside CO). By submitting your details you agree to this use of your data.

Online payment transactions are encrypted and managed by our third party agencies (payment portals like Paynamics, Paymongo, GCash, etc; They do have their own policies on data protection and privacy. It is a good idea to check their privacy notice when you provide your information to them to fully understand how they will process your data and may share it with others).

Transactions are with password which enables you to only access secure parts of our site. You are responsible for keeping the password confidential. We ask you not to share a password with anyone.

The transmission of information via the internet is not completely secure (though note that online payment transactions are securely encrypted). Although we will do our best to protect your personal data, any transmission is at your own risk. Once we have received your information from payment portals, we will use strict procedures and security features to try to prevent unauthorized access.

  1. Sharing Your Data  

NYLI does not sell, trade, or rent your personal data. However, we may share your data with:  

  • Staff, Consultants, External Service Providers. We may allow our staff, consultants and/or external providers acting on our behalf to access and use your information for the purposes for which you have provided it to us (e.g. to deliver mailings, analyze data and to process payments) or for purposes set out in this privacy notice. We may also allow these representatives to contact you concerning your donations.

We will only provide them with the information they need to deliver the relevant service. We will ensure your information is transferred securely and treated with the same diligence as if we were handling it directly.

  • Legal Authorities. When required by law or in response to valid legal processes.  We may disclose your information to other organizations and agencies if we are under a duty to disclose or share it in order to comply with any legal obligation, or in order to enforce or apply any agreements; or to protect the rights, property or safety of us or others. For example, we may share your information with DSWD for the purpose of administering a community-based program.
  1. Retention of Data  

We retain personal data only for as long as necessary to fulfill the purposes stated in this Privacy Notice, comply with legal obligations, resolve disputes, and enforce agreements. When no longer needed, your data will be securely deleted or anonymized, or through the following instances:

  • Deletion of your personal information by you.
  • Receipt of a written request by you to us.
  • Your sponsorship/donor account has been inactive and you have opted out from receiving communication from NYLI through a written request.

For non-financial relationships wherein you have opted in to give your consent to receive updates from NYLI and where there is no request for deletion by you through a written request, we will retain your data beyond four years.

  1. Your Rights as a Data Subject  

As a data subject, you have the following rights under the Data Privacy Act of 2012:  

  • Right to Access: Obtain a copy of the personal data we hold about you.  
  • Right to Rectification: Request corrections to any inaccurate or incomplete data.  
  • Right to Erasure: Request deletion of your personal data, subject to certain conditions.  
  • Right to Object: Withdraw consent or object to data processing.  
  • Right to Data Portability: Request your data in a structured, commonly used, and machine-readable format.  
  • Right to File a Complaint: Lodge complaints with the National Privacy Commission (NPC) if you believe your data privacy rights have been violated.  

To exercise these rights, please contact us using the details provided below.

  1. Updates to This Privacy Notice  

We may update this Privacy Notice from time to time to reflect changes in our practices or relevant laws. Updated versions will be posted on our website, and we encourage you to review this page periodically.

  1. Cookies Policy

Like most websites, we use cookies. Cookies are tiny pieces of data saved on your computer or mobile device. There are several types of cookie and they each have different functions or uses.

We use the following types of cookies:

Essential cookies – these are required for the operation of our website and include, e.g. to enable you to log in to the secure area, ‘My Sponsorship’, of the website or make use of e-payment services.

Analytic/performance cookies – these allow us to recognize and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

Functionality cookies – these are used to recognize you when you return to our website. This enables us to personalize our content for you, greet you by name and remember your preferences (for example, your choice of language).

Targeting cookies – these cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

Third party websites and social networks. If you click on a hyperlink from our website to any third-party websites (e.g. if you ‘share’ content from our website with friends or colleagues on social media), you may be sent cookies from these third party websites. They will do so pursuant to their own policies on privacy and cookies. It’s a good idea to check their privacy policies to fully understand their use of cookies.

Disabling cookies. By using our website, you consent to our use of cookies as updated from time to time and the cookies we use will be stored on your device (unless rejected or disabled by your browser).

Internet browsers normally accept cookies by default. However, it is possible to set an internet browser to reject cookies. If you do not accept our use of cookies as set out in this notice, please set your internet browser to reject cookies. This may impair your ability to use our website so that some features may not work.

You can find out more about cookies generally and how to disable them at www.allaboutcookies.org. We may update our use of cookies, and this notice, from time to time, so please check this notice regularly.

  1. Contact Us  

For inquiries or concerns regarding this Privacy Notice or your personal data, you may contact us at:  

Negrosanon Young Leaders Institute Inc.
info@negrosanonyoungleaders.org
034 469 4797
Unit 2FC, 2F Negros First Cyber Centre,
Hernaez St., Bacolod City,
Negros Occidental, Philippines. 

Thank you for trusting Negrosanon Young Leaders Institute Inc. as we continue to empower young leaders and create positive change.